Frequent Asked Questions (FAQ)
This FAQ page is provided to assist potential clients and vendors with understanding event rentals at the Prairie View Event Hall.
However, this only provides a guideline and is for simplicity purposes only.
What is included included with room rental?
At Prairie View Event Hall your room rental fee will include use of tables (We offer rounds, rectangle and cocktail tables), Padded chairs, choice of half length table linens (multiple linen colors to chose from), access to our full bar (we offer choices for all age groups), access to our bridal suite and groom's room. There may be additional cloth covers available, please speak with your coordinator on your final walk through.
How Long do we have access to the hall?
With our Full day rentals, clients have access to the event hall from 8:00 a.m. till Midnight on the event date. We do allow early access on the days prior to with some restrictions and availability.
Our Half Day Rentals, include access to the hall for up to 8 Hours. (This is perfect for corporate events or small private parties)
** We also have discounted options if you are booking the hall for back to back days.
Are there any other / Hidden fees?
With our full day rentals we do have bar minimums, that will range from $200 - $500 depending on date and size of event. But will never exceed $500. However all beverages sold in our hall are applied to that minimum. We have choices available for all ages.
Otherwise, no we are a full service venue. Everything listed above is included at no additional charge. We do have several other rental or add on options that may be added to your room rental. All invoices are subject to the state 4.5% sales tax.
What does open catering mean?
We do not provide any food service at our hall. Any meals or food must be arranged by the client. It is our belief that clients should be allowed to bring in their favorite catering company or meal options for their wedding or private event. We do provide access to the catering companies and clients to use our large prep kitchen.
Do you have additional add-ons?
Absolutely! We offer the below listed add-on items/services to our packages!
-Centerpiece and other rentals (cake stands, pillars, table runners, ect)
-Additional Table Cloth Colors (Navy, Burgandy, Silver, and Ivory)
-Additional Skirting around tables (Black and White)
-Wedding Planning Services
How many people can we host at the event hall?
For a banquet style sit-down style event we can seat up to 450 guests. This number is figured with our 5' round tables with 8-10 chairs per table. Table layouts will all depend on number anticipated guests.
Can we have both a ceremony and reception at the hall?
Yes, we are able to host both a ceremony and reception at the event hall. We have several options for weddings that want to host the ceremony and reception in our hall including both indoor and outdoor space. If a change over is required the client is responsible for coordinating the help to move or set up. Please call (605) 408-6514 or email our event specialist for more information and availability.
Do you require us to carry insurance?
Yes, we do required all clients or renters to carry special event liability insurance ($250,000 Minimum) to the Event Coordinator no later than ten (10) days prior to your event. If alcohol is to be served please make sure that the policy includes Host Liquor Liability coverage to protect you against alcohol related accidents, as you are ultimately liable for the safety of your guests.
Are vendors required to show proof of insurance?
Yes, we require all vendors (agents) being employed by the renter that will be providing goods or services on the premises of the Prairie View Event hall, to provide proof of liability insurance ($1,000,000 Minimum) prior to such agent’s setup on the premises of the event hall. This includes but is not limited to Catering, DJ or Live Bands, Event Planners or Coordinators, Photographers or Photo Booth Companies. Clients should consult the Prairie View Event Hall Staff if have any questions in regards to this policy. Vendors or agents who do not have proof of insurance to the Event Hall Staff (30) days prior to the event date will increased the insurance liability limits required by the client.
Does your staff complete a room change after ceremonies held at the hall?
Our staff pre-sets inside of the hall for you once. If your ceremony is held inside, it will be the responsibility of the bride and groom to elect guests to complete the room change/tear down chairs. If your ceremony is outside our staff does not set up or tear down any of the chairs for the ceremony. It is free to have ceremonies at our event hall for this reason.