Frequent Asked Questions (FAQ)
This FAQ page is provided to assist potential clients and vendors with understanding event rentals at the Prairie View Event Hall.
However, this only provides a guideline and is for simplicity purposes only.
Information found on our Event Contract page which will provide the most up-to-date information and will be the document which your agreement and contract is based upon. As always, if you have further questions, please contact our staff at 605-408-6514.
What is included included with room rental
At Prairie View Event Hall your room rental fee will include use of tables (We offer rounds, rectangle and cocktail tables), Padded chairs, choice of half length table linens (Choice of 3x colors - White, Black, and Ivory), access to our full bar (we offer choices for all age groups), access to our large conference room / bridal suite, use of our AV Equipment (Some limitations may apply), and early access for set up with some small restrictions.
How Long do we have access to the hall.
With our Full day rentals, clients have access to the event hall from 8:00 a.m. till Midnight on the event date. We do allow early access on the days prior to with some restrictions and availability.
Our Half Day Rentals, include access to the hall for up to 12 Hours. (This is perfect for corporate events or small private parties)
** We also have discounted options if you are booking the hall for back to back days.
How much is it to rent the hall?
For our Peak Season May - November
- Thursdays & Sundays = $1,200
- Fridays = $2,500
- Saturdays = $3,995
For Off Peak Dates (December - April)
- Thursday & Sundays = $900
- Fridays = $1,800
- Saturdays = $2,900
* The hall is available for rent Monday through Wednesday as well. Please call for pricing. (605) 408-6514
** We also have discounted options for charity and non-profit organizations.
** We also have options for timed corporate events.
Are there any other / Hidden fees?
With our full day rentals we do have bar minimums, that will range from $200 - $500 depending on date and size of event. But will never exceed $500. However all beverages sold in our hall are applied to that minimum. We have choices available for all ages.
Otherwise, no we are a full service venue. Everything listed above is included at no additional charge. We do have several other rental or add on options that may be added to your room rental. All invoices are subject to the state 7.5% sales tax.
What does open catering mean?
We do not provide any food service at our hall. Any meals or food must be arranged by the client. It is our belief that clients should be allowed to bring in their favorite catering company or meal options for their wedding or private event. We do provide access to the catering companies and clients to use our large and renovated prep kitchen.
When can we see the hall or set up a meeting?
We welcome our guests to visit and tour our facilities. Our normal business hours are Monday - Friday 9:00 am - 5:00 pm. We allow visits by appointment. Event Sales staff are not always staffed during nights or weekends, and our other event staff may not be able to answer all your questions. If you are interested in renting the event hall, or hosting an event are encouraged to contact us and set up an appointment with our event specialists. To contact Melissa email us at Melissa@PrairieViewEventHall.com
How many people can we host at the event hall?
For a banquet style sit-down style event we can seat up to 400 to 450 guests. This number is figured with our 5' round tables with 8-10 chairs per table. For an event that is set up an auditorium style, we can accommodate up to 515 guests in our hall at one time. Table layouts will all depend on number anticipated guests
Can we have both a ceremony and reception at the hall?
Yes, we are able to host both a ceremony and reception at the event hall. We have several options for weddings that want to host the ceremony and reception in our hall. If a change over is required the client is responsible for coordinating the help to move or set up. We can add extra event staff to the event to assist with a change over at an hourly rate per staff member. Please call (605) 408-6514 or email our event specialist for more information and availability.
Do you require us to carry insurance?
Yes, we do required all clients or renters to carry special event liability insurance ($250,000 Minimum) to the Event Coordinator no later than ten (10) days prior to your event. If alcohol is to be served please make sure that the policy includes Host Liquor Liability coverage to protect you against alcohol related accidents, as you are ultimately liable for the safety of your guests. Any renter who fails to provide proof of liability insurance will be charged $400 and Prairie View Event Hall staff will provide $500,000 liability coverage through the Event Hall’s insurance provider under the name of the renter. The Prairie View Event Hall has the right to bill the renter for any theft, damage or any destruction of property.
Are vendors required to show proof of insurance?
Yes, we require all vendors (agents) being employed by the renter that will be providing goods or services on the premises of the Prairie View Event hall, to provide proof of liability insurance ($1,000,000 Minimum) prior to such agent’s setup on the premises of the event hall. This includes but is not limited to Catering, DJ or Live Bands, Event Planners or Coordinators, Photographers or Photo Booth Companies. Clients should consult the Prairie View Event Hall Staff if have any questions in regards to this policy. Vendors or agents who do not have proof of insurance to the Event Hall Staff (30) days prior to the event date will increased the insurance liability limits required by the client.